Indy 2001 Meeting Minutes

Original release: January 2002
 

Glass Collectors Committee Meeting June 30, 2001 7:30 p.m. Show and tell session 8:10 p.m. Tom started meeting stating the evening's agenda. Brian stated the Grayslake Toy Show is no longer in existence and wanted to know where the annual meeting should be held . Carl said maybe we should make the Indianapolis meeting as the annual meeting since we always have a good turn out. To do this they would have to change the bylaws. Allan Mink and his wife motioned the annual meeting to be held in Indianapolis in June. All members were in favor. Brent made a motion that Orlando, FL could be tried for a couple of meetings to see if enough people would show up. If so, we could make this site our winter meeting. The president is to appoint a committee for members to change the bylaws . Get in touch with Tom if interested to serve on the committee. Allen said he was a corporate attorney and volunteered for the committee. The committee would consist of board members plus anyone else who wanted to serve on the Committee. If interested, contact Tom. Brent said we have a large inventory of club glasses and thought that we should sell them off so we can free up more money for the club. They then would have enough money so the regional meeting could have a glass made. Portland & PA meeting never had a glass made this year. Carl said the only large inventory of glasses we have are 94 & 95. It was also discussed how to get rid of these glasses. Can we use these as door prizes? Sell them to the club members? Can we sell on E-bay - any volunteers to do this? Brent said he thought we had an abundance of the Silver Surfer. It was discussed by the membership how long do we need to keep these glasses to give to new members? Need to come up with a time frame. Carl Sehnert informed the group that the bylaws state what can and can't be done on making glasses and selling them. Nine people attended the Portland meeting - need 10 for a legal meeting so no glass was able to be made. The Pennsylvania meeting and Portland meeting would like a glass a year at their meetings. Money is never a problem with making glasses said Carl. We had a few months prior to Marilyn taking over as Treasurer that we did not know how much in funds we had to even consider making a glass. Brian also said the club needs an EXACT inventory of glasses by the next meeting so we would know for sure how much inventory we have. It was motioned to sell the excess glasses (94's - 95's) one glass a year to members for the year 2001 for $5.00 ea plus shipping. Offer would be made in the Gatherer. Motion was seconded by Larry and Carl. All were in favor. No oppositions. Carl said that once 93's were in abundance and the club dumped them and a member became upset. Treasurers Report - Marilyn gave the treasurer's report. She is a tax consultant and has put the club's records on the computer and will do a comparison check sheet of this years and next years records for us. At this time we've $4563.89 in the bank (the t-shirts and anything that was transacted during the meeting was not figured into this amount). Also not included in that amount was cost of glasses and cost of meeting as well as income from meeting. Fred wants to know how much money we should keep on hand yearly. Carl says an attorney advised them to keep $l,000 in bank unless money was there for a specific reason. Marilyn says to keep enough money in the bank to keep years worth of expenses. Need to set up funds for specific reasons. Miscellaneous - Brent, Tom and Brent's daughter held the drawing for door prizes. Brian informed that silent auction was taking everyone's money in 1st and then paying out the consigners. Tom thanked everyone and adjourned meeting at 9:10.